How To Shrink WPS Document Size

Minimizing WPS document size enhances speed, simplifies distribution, and conserves disk space.



Document bloat is commonly caused by embedded graphics, overused styles, or hidden leftover content.



Start by reducing the size of embedded pictures.



WPS Office provides a built-in image compression tool.



Click on any picture, go to the Picture Tools section, and click Compress Pictures.



Opt for the option to apply compression to all pictures and select a lower resolution such as Web or Email quality, which is sufficient for most purposes.



Refrain from embedding detailed images unless critical for clarity.



Next, clean up hidden or obsolete content.



Scan for concealed items, superfluous line breaks, or unnecessary section breaks.



Remove unapplied styles and outdated templates cluttering your document.



They slowly inflate the document over repeated edits.



Content pasted from sites or PDFs frequently carries embedded formatting code you didn’t intend.



Opt for Paste as Plain Text to eliminate hidden styles and code.



Embedded fonts are another major contributor to large files.



If your document uses custom or non-standard fonts, WPS may embed the entire font file to ensure consistent display across different systems.



Open the Save options via File > Options to disable font embedding.



Turn off the option to include fonts inside the document.



Only enable this option if you are certain the recipient will not have the same fonts installed.



Replace embedded charts and graphics with externally linked images.



Convert diagrams to low-size image formats and insert them via hyperlink instead of embedding.



This reduces the amount of data stored within the document itself.



Erase outdated or repeated graphics — keep only the final, approved version.



Embedding media like audio or video can massively inflate your file.



Whenever possible, host the media files online and insert hyperlinks instead of embedding them.



It keeps the document lightweight while preserving media access.



Audit all footnotes and endnotes for repetition or irrelevance.



Remove footnotes that no longer serve a purpose.



Last step: use the optimal file format.



.docx outperforms.doc in size efficiency — stick to the newest WPS-supported standard.



Once optimizations are complete, re-save the document.



A fresh "Save As" can purge leftover metadata and bloat that persists after editing.



Periodically review files to keep sizes minimal and workflows seamless.



Critical when sharing across platforms or storing on online drives